CREATOR field

This field is required for documents.

Multiple creators can be assigned to a document if:

  • two or more people sign a letter
  • a person writes on behalf of an organization
  • a secretary writes on behalf of another person

In those cases, use the plus icon to enter a second name. Do not hit the return and add the additional names in the same field.

If someone pens a letter for another, or takes dictation, that is not enough authorship to warrant a creator entry. That should be noted in the Editors' note.

What is the right name?

Get the name from the Item Relations link. Enter the name of the creator the same way that it is rendered in the person or organization's record, but omit the birth and death dates.

Last name, first name middle name.
Andrews, Irene Osgood

Organizations can be creators if:

  • there is no signature on the letter, just the organization name
  • the business of the letter is from or with the organization, rather than with the individual.

Ex. a person writes as the Secretary of the WILPF about WILPF business.

  • Jane Addams may write all her letters on Hull-House letterhead, but that does not mean that all of them were written on behalf of Hull-House. Look at the content of the letter to determine whether an additional creator should be added.

Examples

Addams, Jane

Roosevelt, Theodore

Bowen, Louise Koven

Johnston, Mrs. Dwight E.

Progressive Party of America

In the Creator field, always use the most complete name available, regardless of the marital status at the time of the document's creation.

For example, Irene Andrews writes Jane Addams in 1908. She married John Andrews in 1910, so we will use her full, married name (as appears in the Title of her Person record) in Creator field for consistency and for searching the Creator metadata field:

Andrews, Irene Osgood

Unknown

If the author or recipient is "Unknown", ie, has purposefully or accidentally left their name off of a document, they would be automatically unknown. If the author is unknown, enter them as "Unknown" in the creator field. Do not add an Item Relation for them.

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