JAPM Docs

You will be given a section of the JAPM to enter into the Omeka system via a Basecamp assignment. Make sure to close the assignment when you have completed it and take the next one that comes chronologically. You can track status in comments on the task if you want.

Locate the JAPM Reel on the Google Drive

  • Using Chrome, open Google Drive logged in as moc.liamg|jncrppaj#moc.liamg|jncrppaj.
  • Navigate to the Microfilm Reels folder, and then to the specific reel you are working on.
  • Documents will be in reel-frame order within the folder.
      • If you want to access your documents on a temporary folder (so you don't have to locate them each time from the whole reel), make copies of the frame range and save them in a subdirectory. Don't move the files because we want to retain a full reel in each folder for research purposes.

Open the Jane Addams Digital Edition application (Omeka) at http://ja20c.njdigitalhistory.org/admin/users/login.

  • Login using your username and password. If someone else is already logged in, logout and log back in so that your work is credited to you.

Select next document

  • Open the image file of the next frame to be checked. If you left off at the end of a document (which you should), the next frame should either be the start of a new document, or something else.
content image (click to make bigger) action
a date marker
Date-Frame.JPG
skip it and go to the next frame
a note about the location of an enclosure
Enc-Ref-frame.JPG
skip it and go to the next frame
editorial material
Enc-Ref-frame.JPG
skip it and got to the next frame

Once you find a document, continue on:

  • Go to the Items tab and press the [Add Item] icon in the upper right.
  • Start entering the Dublin Core Metadata. At the top of the first page of the letter you will find the metadata from the microfilm project, which should help you with the metadata for the digital edition. On the left is information about the letter, author, recipient, date, location and original format; on the right is information about the Collections that the document came from.
header-frame.JPG
  • Check to see if there is a transcription draft in the /Addams/Transcriptions directory on the shared drive (Dropbox). If there is, you can cut and paste it from the Word file to the Item Type Metadata tab. If there is no transcription already done, just move to the next step.
  • Click on Files and attach the document image(s) from the Google Drive. Make sure that you add all pages. Add page 1, then page 2, etc. If they are out of order you can drag and drop the files on the Omeka platform to rearrange them.
  • Click on the Tags tab to add subject tags.
  • Click on the Map tab to add the address that the letter was written from, or the place that a speech was given, etc. If you don't know it, leave it blank.
  • Click the Monitor tab to report on the status of this item. Here is where you indicate whether you were able to complete the metadata, or if you had some questions or missing information, whether there is a transcription, whether the document needs to be translated, and such. If you want to leave a note about what needs doing, it goes in the Administrative Notes.

More on Enclosures

We usually separate enclosures and treat them as individual documents. The reason for this is that they often have different metadata than the document they were enclosed in. They might have a different author or date, or title. In some cases they might be from a different archive. Some enclosures may have been added to more than one documents, or are mentioned in several documents, so we want them to stand on their own.

There are a few instances where we don't do that. Instead we treat what the microfilm edition calls an enclosure as simply another page of the document. It is a judgement call, but essentially if the enclosure doesn't hold up as its own document, has the same basic metadata, and is not referred to in multiple documents, it can go as an additional page.

Examples:

  • A scrap of paper that was clipped on a document with not indication it was written by another person.
  • A list of names of other people who received this letter. (Example)

Multiple documents on one frame

In general, if there are two distinct documents on one frame of microfilm, each document gets its own item and metadata. We will make a note in the Editor's Notes indicating that "This record describes the letter on the top of the frame," or "This record describes the report at the bottom left of the frame."

The reason for this is that the metadata of the two documents are not going to be the same. Authors might vary, dates might vary, document types might be different.

Examples:

  • A typed note written up the side of a newspaper clipping (see 15297).
  • A poem printed on the bottom of a letter (see 15657).

A special case is when a letter is included in the body of another letter. We are not talking about a summary, but an actual transcription of a letter or a part of a letter. Before separating such a letter out, check to see whether:

  1. We already have that letter in its original form. For example, if Eleanor Karsten includes a transcript of a telegram from Aletta Jacobs to Jane Addams in a letter she wrote to Addams, your first step would be to see if the original telegram exists. If so, do not bother to create a new text. If we do not have the telegram we would create a new item for that letter.
  2. The included letter is something that we would include in the digital edition on its own merits. If correspondence, it would only be included if it was written to or by Addams.
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